Mark up PDFs
Use the markup toolbar in Preview to add text and comments, sign documents, highlight text, and more. To show the markup toolbar, click the Show Markup Toolbar button at the top of the window, or choose View > Show Markup Toolbar.
A free, web-based PDF software, PDFzorro lets you annotate, redact, fill out forms, insert or remove pages, and convert files to and from PDF. It also removes tracks; after editing a PDF, you can irretrievably delete your file from the software’s cloud servers. Feb 06, 2020 Edit PDF file on Mac with Preview – No Software Now, you will see the preview tools to make changes like add Square, Circle, Arrow, Hide or Cut the portion of PDF file. An important editing tool is to use or add a new or existing signature on PDF document.
Add text
![Mac Mac](/uploads/1/2/6/3/126346703/981983754.png)
In most PDFs, you can simply click a text field, then type to enter text in the field.
If you can't add text to a field, use a text box instead:
- Click the Text button in the markup toolbar, or choose Tools > Annotate > Text.
- To show font, size, and color options for text in a text box, click the Text Style button in the markup toolbar.
- To move the text box, just drag it.
Highlight text
To turn highlight mode on or off, click the Highlight button in the toolbar. When highlight mode is on, highlights appear when you select text.
- To change the highlight color or switch to strikethrough or underline, click next to the Hightlight button , then choose an option.
- To remove a highlight, Control-click the text, then choose Remove Highlight.
Add notes
![Editing pdf files mac software pdf Editing pdf files mac software pdf](/uploads/1/2/6/3/126346703/974169385.png)
To add a note, click the Note button in the markup toolbar, or choose Tools > Annotate > Note.
- To close the note, click outside the note box. You can move notes anywhere on the document.
- To open a note, click the note box.
- To see all notes and highlights, choose View > Highlights and Notes.
Add your signature
- Click the Sign button in the markup toolbar, or choose Tools > Annotate > Signature.
- Click Create Signature, then choose whether to use your trackpad, built-in camera, or iOS device to create a signature:
- Click Trackpad, then use your trackpad to sign your name with your finger. If you have a Force Touch trackpad, you can press harder on the trackpad to sign with a darker line. After you sign your name, press any key on the keyboard.
- Click Camera, then sign your name on white paper and hold it up to the camera. Your Mac will automatically scan the signature and show it in the Camera window.
- Click iPhone (or iPad or iPod touch), then sign your name on your device's screen when prompted. Learn more about using iPad, iPhone, or iPod touch to sketch in or mark up documents.
- Click Done.
- Choose your signature to add it to the document. You can move and resize it anywhere on the document.
Edit images
- Crop: Drag to select the crop area, then choose Tools > Crop.
- Rotate: Choose Tools > Rotate Left or Rotate Right.
- Adjust color: Choose Tools > Adjust Color, then drag a slider to make an adjustment.
- Adjust size: Choose Tools > Adjust Size, enter the desired dimensions, then click OK.
- Get quick access to edit controls: Click the Show Markup Toolbar button at the top of the window.
Share and export
- To share your file, click the Share button , or choose File > Share. Then choose an option.
- To save your document or image in a different format, choose File > Export, choose a format, then click Save.
Learn more
When John Warnock, co-founder of Adobe, developed the Portable Document Format (PDF), he wanted to make it easier for people to distribute documents without the need to print them. Surprisingly, it didn’t turn out to be very user-friendly.
Not only were the files large in size, but the format didn’t support external hyperlinks and could only be viewed with a special PDF viewer. Over time, functional improvements were included in various versions of the PDF file format that made it easier to work with.
However, it’s still not as easy to make changes to or edit a PDF document like most other text documents, because they weren’t really meant to be edited.
Most PDFsstart from a source file in another native format like Word, and are converted to the PDF file format for distribution. If you’re not the original author, it’ll be a little more difficult to edit the file either because the source file isn’t available to you, or you don’t have the right apps to edit it.
The good news is that there are several ways to edit a PDF document. We’re going to show you four great tools that make it possible.
Using Adobe Acrobat
Adobe Acrobat is the most obvious tool for editing PDFs. Like most of Adobe’s offerings, you can easily get it online by purchasing the Standard or Pro versions of the editor.
If you don’t want to pay for it, you can sign up for the 7-day free trial and access Acrobat DC’s powerful features.
To start editing your PDF, you need to open the file in AdobeAcrobat.
Go to File>Open.
Select the Edit PDF tool in the right pane.
Click on the text or image you’d like to edit. Acrobat will display all the editing tools you’ll need to format your text.
Note: If there’s a particular font you want to use, and it’s neither installed nor embedded in your system, you can’t edit any text in your PDF document. For embedded fonts, you can only change the font size and color.
Save your file once you’re done making the changes.
You can use Adobe Acrobat to edit PDF documents in Windows and Mac clients. Plus, if you have an Acrobat Pro DC subscription, you can edit PDFs on Android and iOS from anywhere, on any device using theAcrobat Reader mobile app.
Using Microsoft Word
If you already own recent versions of Microsoft Word (2013 or later), it’s the easiest and quickest way to edit a document based on an existing PDF.
The two formats are different in nature, which means some information like tables with cell spacing, font effects, form-fill-in features and more may get lost in translation.
First, open Microsoft Word program and click File.
Click Open to select the PDF file you want to edit from the document window.
You’ll get a message saying Word will convert your PDF to an editable document, and its contents into a format that Word can display. It won’t change the original PDF though.
Click OK. Make the changes you want on the document, and click File>Save to save it back to PDF format.
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Using Google Docs
This is a quick and easy to use alternative to editing PDF files. Here are the steps you need to take to edit PDFs in Google Docs.
Log into Google Drive with your Google account. Click New on the upper left hand side.
Select File Upload.
In the document window, find the PDF file you want to edit and click Open. Once the upload completes, click Recent on the left pane to find the PDF you just uploaded.
Right click on the PDF file name and select Open With>Google Docs.
A new, editable Docs file will be created.
Double click on it to make the necessary changes and download it as a PDF. You can also email or share it with others using a shareable link.
Using a PDF Editor
Finding a PDF editor that lets you edit, add or modify text and images, sign your name, fill forms and more isn’t easy. However, there are some online PDF editors you can use with your web browser to edit your PDF file and then save it back to your computer or cloud storage, or share it with others.
Not all PDF edits offer the same features; some have restrictions on what you can and can’t do, but you can use more than one tool to process the same PDF document. They’re also not as fully featured as desktop PDF editors like Acrobat so they won’t convert perfectly, meaning you’re left with odd formatting styles and incorrect translations.
One of the many online PDF editors you can use isSejda PDF editor. A bonus fact is it can run entirely on your web browser, or you can get the desktop version.
Just go to Sejda PDF’s website, and click PDF Editor under the Edit & Sign column.
There, upload the PDF file you want to edit. You can click on the green Upload PDF file button to upload your file from your computer.
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You can also select a location by clicking the drop down menu and upload from Google Drive, Dropbox, OneDrive or a Web Address (URL).
Note: The desktop edition doesn’t let you add PDFs by URL or online storage services.
You now have an editable format of your document. Like Acrobat, Sejda PDF editor offers a menu with editing tools you can use to format your text using different fonts, colors, or sizes.
Editing Pdf Files With Adobe
Make the changes you want and then click Apply Changes (green button) at the bottom center of your screen.
Don’t worry about your files getting stored on the internet. Sejda deletes all uploaded files automatically after two hours. You can also delete it yourself by clicking Delete Files icon.
Editing Pdf Documents On Mac
These methods are a good start to PDF editing and should be enough to cover the needs of most users.